Privacy Policy

Effective Date: July 21, 2025

 

 

Nishnawbe Aski Development Fund (“NADF”) is committed to protecting the personal information of its clients, website visitors, partners, and stakeholders. This Privacy Policy outlines how we collect, use, disclose, and safeguard personal information in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable Canadian legislation.

 

 

1. Scope and Application

This policy applies to all personal information collected by NADF through our business activities and online platforms. This includes information collected from:

  • Clients and applicants through funding, training, and support services
  • Individuals using our website at www.nadf.org
  • Visitors who sign up for our newsletter, book appointments, register for events, or submit online forms
  • Website tracking technologies such as cookies and analytics tools

By using NADF services or visiting our website, you consent to the collection and use of your personal information as described in this policy.

     

     

    2. Accountability

    NADF is responsible for personal information under its control and has appointed a Chief Privacy Officer to oversee compliance with this policy.

    If you have questions about your personal information or our privacy practices, please email cpo@nadf.org or call 1-800-465-6821 and ask to speak with our Chief Privacy Officer.

     

     

    3. What Personal Information We Collect

    We may collect personal information such as:

    • Your name, email address, mailing address, and phone number
    • Information submitted in application forms, surveys, contact forms, or event registrations
    • IP addresses, browser types, and pages visited via cookies and analytics
    • Preferences related to programs, services, or newsletter subscriptions

    We only collect information necessary for the purposes identified.

     

     

    4. Purposes for Collection

    We collect and use personal information to:

    • Deliver financing, business support, and training services
    • Evaluate applications for funding or participation in programs
    • Communicate program and event updates
    • Manage workshop and event registration
    • Process newsletter subscriptions
    • Analyze website traffic and improve the user experience

     

     

    5. Consent

    We obtain your informed consent before collecting, using, or disclosing your personal information, except where permitted or required by law. Consent may be provided orally, in writing, electronically, or through the use of our website and services.

    You may withdraw consent at any time, subject to legal or contractual restrictions.

     

     

    6. Limiting Use, Disclosure and Retention

    NADF does not use or disclose personal information for purposes other than those for which it was collected, unless authorized or required by law.

    Retention Periods:

    • Active client files: 7 years from closure
    • Incomplete or rejected applications: 2 years
    • Email sign-ups and event records: retained as long as necessary for service delivery and engagement, unless you unsubscribe or request removal

    Personal information is securely deleted or anonymized when no longer needed.

     

     

    7. Accuracy

    We take reasonable steps to ensure that personal information is accurate, complete, and up to date. You may request a correction to your information at any time.

     

     

    8. Safeguards

    NADF protects personal information through administrative, technical, and physical safeguards appropriate to the sensitivity of the data. These include:

    • Restricted access to personal records
    • Secure databases and systems
    • Encrypted communication where appropriate

     

     

    9. Openness

    This Privacy Policy is publicly available on our website and by request. We are committed to transparency regarding how your information is handled.

     

     

    10. Access and Correction

    You have the right to:

    • Request access to your personal information
    • Request corrections to inaccurate or incomplete records
    • Inquire about how your data has been used or disclosed

    Requests should be made in writing to cpo@nadf.org and may require identity verification.

     

     

    11. Cookies and Website Tracking

    Our website uses cookies and similar technologies to:

    • Analyze site traffic and usage patterns
    • Enhance user experience and improve content delivery
    • Track campaign and newsletter sign-up effectiveness

    You can manage cookie preferences through your browser settings. Continued use of the site implies consent to our use of these tools.

     

     

    12. Social Media

    NADF uses social media platforms such as Facebook, LinkedIn, Instagram, and YouTube to share information, promote events, and engage with the public.

    Please note:

    • When you interact with NADF on social media, such as by liking, sharing, commenting, or messaging, you may be providing personal information to those platforms, which are governed by their own privacy policies, not NADF's.
    • NADF does not control how third-party platforms collect, store, or use personal information, nor can we guarantee the privacy or security of information shared on those platforms.
    • Public posts, comments, and messages made on social media may be visible to others and are not considered confidential.

    We recommend reviewing the privacy settings and policies of each platform before sharing personal information.

    For inquiries or services that require confidentiality, we encourage you to email cpo@nadf.org or call 1-800-465-6821 to speak with us directly.

     

     

    13. Breach Notification

    If a privacy breach occurs that poses a real risk of significant harm, NADF will:

    • Notify affected individuals promptly
    • Report the breach to the Office of the Privacy Commissioner of Canada
    • Maintain records of all reportable and non-reportable breaches

     

     

    14. Jurisdiction

    This policy is governed by the laws of the Province of Ontario and applicable federal privacy laws in Canada. It applies to individuals accessing NADF services within our service area and through our online platforms.

     

     

    15. Policy Updates

    NADF may update this policy from time to time. Changes will be posted on this page, with the effective date revised accordingly. Continued use of our services or website indicates your acceptance of the updated terms.

     

     

    16. Contact Us

    For privacy inquiries, access requests, or complaints, please email cpo@nadf.org or call 1-800-465-6821 and ask to speak with the Chief Privacy Officer.